Costaff
An AI-powered virtual employee that handles email, scheduling, and invoicing - so small teams can focus on the work that grows the business.
Overview
A virtual employee for everyday operations.
Costaff is an AI-powered virtual employee platform that helps businesses automate administrative work - email management, calendar scheduling, invoice generation, and task assistance - through an intuitive dashboard with smart suggestions and productivity analytics.
AI Productivity
Small businesses lose significant hours every week to repetitive administrative tasks. Hiring dedicated staff is expensive; existing tools automate fragments but never the whole workflow.
We shadowed small-business operators to map where their time actually went, then prioritized the three workflows - email, calendar, invoicing - where AI assistance would return the most hours with the least behavior change.
The solution
AI that acts, not just suggests.
We designed an assistant that completes tasks end to end: drafting and triaging email, negotiating calendar slots, and generating invoices - all reviewable from a single dashboard with smart suggestions and analytics that show hours saved.
Key features
What we shipped.
Business impact
Results that matter.
Costaff reduced manual administrative effort and improved operational efficiency through AI automation - turning hours of weekly busywork into minutes of review, and giving owners a clear picture of where their operations stand.
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